Junior Maintenance Planner

Role Summary:

• A vacancy has arisen for the role of a Junior Maintenance Planner at our client’s busy pharmaceutical site in Co. Kildare.
• The Maintenance Planner is responsible for ensuring the efficient, proactive planning & scheduling of maintenance tasks.
• They act as the central link between engineering, technicians, stores & production.

Core Duties and Responsibilities:

Weekly Maintenance Planning

• Build and maintain plan of preventative and corrective maintenance activities.
• Create and manage weekly/daily maintenance schedules
• Prioritize jobs with Plant Engineer, based on safety, asset criticality, backlog, and operational needs

Work Order Management (CMMS)

• Review Approved, Confirmed and In Planning WOs daily
• Ensure all work orders have clear scope, priority, duration, and parts.
• Maintain data accuracy and compliance within the CMMS

Parts, Tools & Job Kitting

• Coordinate with stores to ensure parts and consumables are available before scheduling
• Pre-kit jobs where possible
• Flag long-lead or special-order items to engineers or procurement
• Source parts, obtain quotes for ordering
• Raise purchase orders when required

Documentation

• Maintain standard job plans for routine PMs.
• Update CMMS when required.
• Link all drawings, OEM manuals, and service reports to CMMS

Support Shutdown & Project Planning

• Assist with planning and sequencing of shutdown jobs
• Coordinate cross-functional resource availability
• Book vendors for Eng shutdown tasks while ensuring inductions, RAMS and MS are in place.

Data Integrity & Continuous Improvement

• Analyse CMMS data: PM compliance, backlog aging, schedule adherence
• Identify trends or areas for improvement on maintenance processes
• Suggest changes to PM frequency, task content & work instructions.

Cross-Team Communication & Escalation

• Attend and contribute to daily and weekly planning meetings
• Communicate schedule changes and job priorities to technicians and managers
• Escalate delays, resource conflicts, or incomplete jobs to Technician Manager

Tools & Systems Used:

• CMMS (EAMS)
• MS Excel / Planning Dashboards
• Microsoft Teams / Outlook / SharePoint
• Technical drawings, job plan libraries, P&IDs

Minimum Qualifications and Experience:

• Bachelor’s degree in Science, Engineering or Business required.
• Ability to create, prioritize, and manage maintenance schedules, including preventative, corrective, and shutdown maintenance.
• Understands asset basics, task durations, and trades
• Clear communication with technicians, engineers, stores, and ops. Effectively communicate maintenance plans, schedules, and updates to various stakeholders
• Can balance reactive vs proactive needs under pressure
• Comfortable in CMMS, Excel and digital scheduling tools
• Works closely with engineers and peer planners to share resources

Please note, we do not require agency assistance with this role.